Rental portfolios, managed properties and development projects tracked property by property, so you can see each unit’s real cash flow instead of one blended number that hides your weak performers.
No obligation · No lock‑in contracts · Ottawa‑based
"The portfolio cash‑flows fine overall. I just can’t tell you which units are actually pulling their weight."
Real estate is a per‑property business that most books treat as one business. When every unit’s rent and expenses get pooled together, your strong properties quietly cover for your weak ones and you never see which is which, until a refinance or a sale forces the question.
Aldebooks structures your books so every property, unit or project stands on its own: its own income, its own expenses, its own cash flow and profitability. Whether you’re holding a handful of rentals, managing units for owners, or running a development, you get numbers clear enough to make decisions and clean enough to hand to a lender or partner.
With hands‑on real estate operations behind us, we know the difference between a capital improvement and a repair, and why getting that wrong costs you at tax time. More about us →
Built for owners and managers who need to see performance property‑by‑property, not as one undifferentiated blob.
A buy‑and‑hold landlord wants per‑unit cash flow and clean year‑end numbers. A property manager needs tidy, defensible reporting for the owners they answer to. A developer needs project‑based books that track a build from acquisition to sale. The common thread is per-property truth, and we tailor the structure to your model rather than forcing one template on all three.
Real estate has traps a generalist routinely misses: operating expenses vs. capital improvements, owner draws vs. distributions, intercompany transfers between holding entities, and HST that applies to commercial but not most residential rent. Get these wrong and it shows up as a bigger tax bill or a messy audit trail. Getting them right is exactly what a specialist is for.
If you hold properties across several corporations or partnerships, we keep each entity’s books clean and the transfers between them properly recorded so the whole structure reconciles and your accountant’s year‑end is straightforward.
Bank and credit card access through the software feed. Rent deposits or a monthly rent roll for multiple units. Invoices for repairs, maintenance and contractors. Renovation expenses with receipts. Mortgage statements where applicable. For property managers, owner disbursement amounts. Most clients spend 10 minutes or less a month on their end.
Per-property income and expense statement. Rent roll reconciliation showing what was collected versus what was owed. Cash flow per property after mortgage, expenses and reserves. Renovation spending tracked separately from operating costs. Owner statements clean enough to hand to partners or lenders. HST tracked and filed where it applies. Portfolio view rolled up across all properties.
This page is built for property ownership and operations landlords, investors, portfolios and developers. If you're a realtor or agent who wants your commission income, expenses and HST organized as a self‑employed business, we do that too it's closer to our owner‑operator bookkeeping than to portfolio reporting. Mention it on your free review and we'll point you the right way.
Most investors and managers combine this with one or two of the following:
Your books stay in your own QuickBooks Online account on bank-level encrypted software. We work in it; we don't hold it hostage. You get a single named point of contact, a signed engagement letter, and an NDA on request. Cancel anytime; your file is always yours.
A 30‑minute call about your properties, your ownership structure and what you need to see as an owner. No pressure.
Read access to your QuickBooks Online and secure statement feeds across each entity. No passwords handed over.
We structure the books so every property tracks its own income and expenses, set up your entities correctly, and get owner reporting in place.
Closed by the 10th with per‑property cash flow and clean owner statements you can hand to partners or lenders.
Yes that’s the core of it. Every property or unit reports its own income, expenses, cash flow and profitability, while still rolling up to a portfolio view.
We do. Multi‑entity bookkeeping is common in real estate; we keep each company clean and record intercompany transfers properly so everything reconciles.
Most long‑term residential rent is HST‑exempt, but commercial property and certain situations aren’t. We track and file it correctly so you’re neither overpaying nor exposed.
Flat monthly pricing based on the number of properties and the reporting you need. You’ll get an exact, no‑obligation quote on your free review.
Book a free bookkeeping review. We’ll look at how your portfolio’s books are structured today and show you what per‑property clarity would look like.
No obligation · No lock‑in contracts · Ottawa‑based specialists