Crew payroll, source deductions, T4s, ROEs, T5018 subcontractor slips and WSIB, handled accurately every pay run. The compliance side of payroll is where generalists slip and the CRA notices. It’s where we’re strongest.
No obligation · No lock‑in contracts · Ottawa‑based
"Between the crew, the seasonal guys and a couple of subs, payroll is the thing that keeps me up at night."
Payroll looks simple until you’re running a construction crew. Then it’s source deductions calculated and remitted on the CRA’s schedule, T4s at year‑end, ROEs every time someone’s laid off for the season, T5018s for the subs you pay, WSIB remittances, and the constant question of whether someone’s an employee or a subcontractor in the CRA’s eyes. Miss any of it and the penalties come fast.
We run the whole thing so it’s accurate and on time, every period and because we also keep your books, the labour flows straight onto the right jobs instead of living in a separate system that never quite reconciles.
Having managed crews and subs on real projects, we know payroll in construction is really a compliance problem. We treat it like one. More about us →
Not just cutting cheques the source deductions, year‑end slips and trade‑specific filings that actually keep you compliant.
General payroll services rarely deal with the parts that matter most on a job site: T5018 reporting for subcontractors, WSIB classifications, multiple pay rates across different jobs, seasonal layoffs that trigger ROEs, and the employee‑vs‑subcontractor distinction that the CRA scrutinizes hard in construction. Getting that classification wrong is one of the most expensive mistakes a contractor can make. For us, these aren’t edge cases they’re the everyday work.
Construction payroll swells and shrinks with the season. We handle the ramp-up in spring and the layoffs in late fall. ROEs are issued correctly and on time so your people can claim EI without a delay, and so you stay clean with the CRA.
Because payroll and bookkeeping live in one place, every hour of labour lands on the right job automatically. No double entry, no reconciling two systems, and accurate job costs because labour is allocated properly.
Hours worked by each employee including overtime. Crew additions or removals. Any changes to rates. Subcontractor invoices if T5018 tracking is included. For seasonal operations, notification when workers are being laid off so ROEs are issued correctly and promptly.
Payroll summary for each run. Source deduction remittance confirmation. Labour costs allocated per job in your books. At year-end: T4s for all employees, T5018s for all subcontractors, ROEs issued throughout the year. WSIB reconciled quarterly. A clear record of everything filed in case CRA ever asks.
Most contractors combine this with one or two of the following:
Your books stay in your own QuickBooks Online account on bank-level encrypted software. We work in it; we don't hold it hostage. You get a single named point of contact, a signed engagement letter, and an NDA on request. Cancel anytime; your file is always yours.
A 30-minute call about your crew size, pay periods, whether you have seasonal workers, and how you handle subs. We also check whether your CRA payroll account is properly registered and whether WSIB classifications are correct for your trade.
Employee records created. Pay schedule set. WSIB classifications confirmed. Source deduction rates confirmed with CRA. If you have subs, we set up T5018 tracking from the first payment. No guessing on classifications.
Each pay run: hours submitted, payroll calculated, source deductions remitted to CRA on schedule. Labour costs coded to the right jobs in your books. Overtime handled. Seasonal workers added or removed as the crew changes.
T4s filed in February. ROEs issued within 5 days of a layoff. T5018 slips prepared for subcontractors at year-end. WSIB remittances on time every quarter. Deadline reminders are built into the schedule. Nothing slips.
Yes. T5018 reporting is required when you pay subcontractors in construction and is frequently missed. We prepare and file them alongside your T4s.
Absolutely this is routine in construction. We issue accurate ROEs promptly so laid‑off crew can claim EI without delays and you stay compliant.
We’ll help you classify workers correctly. Misclassification is a common and costly CRA issue in construction, and getting it right upfront protects you.
Payroll is priced by headcount and pay frequency and bundled into your flat monthly fee. You’ll get an exact quote on your free review.
Book a free bookkeeping review. We’ll look at how payroll runs today crew, seasonal and subs and show you how clean, compliant, on‑time payroll would work.
No obligation · No lock‑in contracts · Ottawa‑based specialists