Job costing, work‑in‑progress, progress billing and retainage tracked across every active project, so you can see which jobs are on margin and which ones are slipping while there’s still time to act.
No obligation · No lock‑in contracts · Ottawa‑based
"We’ve got six jobs going. I couldn’t tell you today which one is actually carrying the others."
Once you’re running several projects with crews, subs and equipment moving between them, a basic profit‑and‑loss stops telling you anything useful. The company looks busy and the bank balance moves, but the real question which jobs are making money and which are quietly underwater gets buried in one big pile of costs.
Aldebooks sets construction companies up with proper project accounting: every cost coded to a job, work‑in‑progress tracked as it accrues, and progress billing and holdbacks handled the way you actually invoice. The result is operational reporting you can run the company on, not just a year‑end tax file.
We come from the operations side of construction and real estate. The way we structure your books reflects how projects are actually bid, billed and built. More about us →
Shaped for companies juggling several jobs, crews and subcontractors at once, not a single-project side business.
The difference between a generalist and a construction specialist shows up in the reports. A generalist hands you a clean P&L. We hand you a job‑by‑job picture: committed costs, costs to date, billings to date, and where each project stands against budget. That’s the information you use to manage cash between draws, catch a job going sideways, and bid the next one on evidence.
We work with general contractors, custom home builders, commercial builders and larger renovation operations across Ottawa, Kanata, Barrhaven, Nepean, Orléans and Stittsville. As the company grows, with more jobs, more crew and more subs, the books are structured to scale with it instead of breaking.
Draws come in stages, holdbacks sit for months, and suppliers want paying now. We manage AP and AR around that reality so a timing gap doesn’t turn into a crisis, and so you can see a tight month coming before it arrives.
Bank and credit card feeds connected through QuickBooks Online. Supplier invoices and sub bills forwarded by email or dropped in a shared folder. Payroll hours for each pay period. Material receipts photographed from the job site. Progress billing amounts for each job. Most clients take 10 minutes or less per month on their end.
Monthly P&L and balance sheet. Per-job profitability: committed costs, costs to date, billings to date, and current margin. WIP schedule updated for active projects. HST balance tracked and set aside. Payroll summary. Plain-language note on anything worth flagging. Books are ready for your accountant whenever they ask.
Most construction companies combine this with one or two of the following:
Your books stay in your own QuickBooks Online account on bank-level encrypted software. We work in it; we don't hold it hostage. You get a single named point of contact, a signed engagement letter, and an NDA on request. Cancel anytime; your file is always yours.
A 30‑minute call about your active jobs, how you bill, and where the books stand today. No pressure.
Read access to your QuickBooks Online, plus your bank and supplier statements through secure feeds. No passwords handed over.
We rebuild the chart of accounts around your projects, set up job costing and WIP, and get retainage and progress billings tracked correctly.
Closed by the 10th with project-level reporting: committed costs, costs to date and billings per job. A real person is on email for any questions.
Yes. We track work‑in‑progress as costs and billings accrue, and can report on a percentage‑of‑completion basis where it suits your contracts and your accountant’s year‑end approach.
That’s exactly what we set up. Every cost is coded to a job so you get per‑project profitability alongside the company‑wide picture.
Yes holdbacks on what you bill and on what you pay subs are tracked separately so they’re never miscounted as available cash.
Flat monthly pricing scaled to your job volume and crew size. Larger operations are quoted under a custom plan you’ll get an exact number on your free review.
Book a free bookkeeping review. We’ll look at how your projects are tracked today and show you what real job‑by‑job reporting would look like for your company.
No obligation · No lock‑in contracts · Ottawa‑based specialists